How to Be in Control of Your Time and Your Diary

How to Be in Control of Your Time and Your Diary
May 28, 2019 Biznostics


Would you like to be more in control of your time and your diary?

Too often as a small business owner we face lots of different pressures on our time.  Pressure from customers…  Pressure from our staff… and so on.

What ends up happening is you end up running around doing things for everyone else and there is no time to do the important things you want to do.

Things like setting time aside to work on your business.  This is one of the first things we get each of our customers to do.  That way they’ve got time to plan their business.  They have time set aside to review their results and time to work on things that will make their business better.

So how do you take control of your time and your diary?  It starts with these three things:

1) Block out not negotiable time

When you really need to get something done block out the time in your diary.  Once you have done this view your time as not negotiable. Really consider that time precious. That it is your time, it is not negotiable. After all, if you don’t who will?  Start treating your time as being ‘not available’ when it comes to others.  It is a bit like when you are at a funeral, or if you were travelling on a plane. People would not be able to book that time because you physically are not available.  Always have some blocked out time that no one can take from you.  Treat that time as not negotiable.

2) Take control of your time by directing the play

Next is all about how you react when someone tries to book your time.  This is where you need to take control and direct the play. When someone says, “Can I book some time? ” at the time that’s already blocked out, you need to actually say, “No,” and be in charge.

Don’t just say yes to every appointment or “Yes, I’ll drop everything and come in see you,” or, “Yes, you I can see you at that time.” Start to direct the play, by realising that you are in control and whether you say yes or whether you say no in that moment is shaping what happens with your time.  It is shaping your business future. Remember you are the one in control.  Direct the play and be in charge of what happens with your time.

3) Offer choices

To make this easy, offer the person requesting your time options to choose from.  Offer choices. Most people just want a firm time, not necessarily the time that they requested.  Here is a simple way to do this…

Let’s just say you set aside some tome to work on your business on a Tuesday afternoon and someone wants to book a meeting at that time.

Respond by…

“I’ll just check my diary. Sorry, I’ve got something on at that time.  How about we catch up on Wednesday afternoon or Thursday morning?” Give them a choice of two options that will work for you. By giving them the choice they feel like they are in charge when really you are.  Direct the play to what works for you.  Direct the appointment so you are always in charge of your diary.

So to be in control of your time and diary:

  • Block out time and make sure you view that time as not negotiable.
  • Take charge in the moment and direct the play when people request times with you.
  • Give people options.

By doing this, you are going to be in control of your time, you are going to get more done and you will be more productive and effective in what you do.


P.S. Whenever you are ready here are 4 ways we can help you build and grow your business:

1) Download your copy of 3 Proven Tactics That Give You 5 Hours Back in Your Week

This totally free guide includes tips, time-savers, and expert advice on how to immediately claim back 5 hours of your time each week. Inside you’ll discover 3 proven tactics to stop time being wasted in your day so you get more done each week. To access the guide click here

2) Watch the Business Freedom Formula Video

In the video you’ll to discover the step by step blueprint we use to help small businesses create their version of business freedom. This could be simply streamlining your business so it runs more efficiently, increasing your profits so you have more choices or setting your business up so you can have time off without worrying that it is all going to fall apart. Click here now to watch

3) Book a 10 Minute Exploration Call

If you would like to explore how Biznostics can help you run and build your business, then book your 10 minute exploration call. On the call we’ll find out a little bit about your business and work out if and how we can help you.  Book your call here

4) Join our Business Freedom Program

The Business Freedom Program is designed for business owners who feel stuck in the day to day running of their business and their business is not running as efficiently as they like. It helps you make your business much more profitable, much more efficient and much more enjoyable to work at.  We are putting a new group together next month so if you would like to build a strong and successful business email us here with ‘Business Freedom’ in the subject line.