How to Get Your Quotes Out Faster

How to Get Your Quotes Out Faster
May 7, 2019 Biznostics

 

Are you often chasing your tail trying to get your quotes out on time?

Maybe you are so busy that you send your quote late or don’t even quote at all.

This becomes a real problem and costs you business if you’re trying to win new business or trying to get someone to do repeat business with you.

You see, how timely you get your quotes to your customer or prospect reflects on your business.  In fact, if you deliver your quotes on time (or better still earlier), then you’ll win more business.

So how do you get your quotes out faster?  Here are 3 things that can help

1) Document your process.

You’ll waste time if you are working steps as you go on the fly or doing things from memory.  By writing down the steps you’ll be able to work out the best path to get your quotes out and make sure you have everything you need to get your quotes out faster.

To document your process, simply write down each step that happens when a person requests a quote.  This could be done as a flowchart or simply writing down the key steps.  The key is to document the whole process that you go through.  This provides a strong foundation for making your quoting process more efficient.

2) Set your time standards so you get your quotes out faster

Now, once you have documented your quoting process, the other thing to look at is setting time standards.  Your time standards put a time frame behind each step of your quoting process. Work out how long each step typically takes and what is a realistic time frame.

You see it’s one thing to actually promise a time frame, but what can you realistically do? What can you really do? In this whole process, just a thought, is that if you’re going to say to them that you are going to get the quote to them in seven days, make sure you get to them in six. Make sure that your system or your process is documented in such a way that you can actually get it to them earlier. I really, really hope that makes sense.

3) Make your quoting process more efficient

Next look at the processes behind each step.  My making each step more efficient you will get your quotes out faster.  Too often our quotes are taking long to get out because things are too cluttered or too complicated.  You need to identify ways that make it more leveraged.  Identify the things you could in place which will save you time at each step.  For example, you may want to do things like:

  • Having easy access to your materials list or your product list to make pricing easier
  • Using a templated format for your quote
  • Using software so that information you collect on site feeds directly into your quoting system and so on

Make sure for each step you have everything you need in such a way that it’s quick and easy for you to quote.

So just to recap, to get your quotes out faster:

  • Document your process.
  • Set some time standards for your process
  • Look at ways that you can save time for each step by making them more efficient

By doing this, you’ll be able to do more quotes, get your quotes out faster and you’ll end up winning more business.

 

P.S. Whenever you are ready here are 4 ways we can help you build and grow your business:

1) Download your copy of 3 Proven Tactics That Give You 5 Hours Back in Your Week

This totally free guide includes tips, time-savers, and expert advice on how to immediately claim back 5 hours of your time each week. Inside you’ll discover 3 proven tactics to stop time being wasted in your day so you get more done each week. To access the guide click here

2) Watch the Business Freedom Formula Video

In the video you’ll to discover the step by step blueprint we use to help small businesses create their version of business freedom. This could be simply streamlining your business so it runs more efficiently, increasing your profits so you have more choices or setting your business up so you can have time off without worrying that it is all going to fall apart. Click here now to watch

3) Book a 10 Minute Exploration Call

If you would like to explore how Biznostics can help you run and build your business, then book your 10 minute exploration call. On the call we’ll find out a little bit about your business and work out if and how we can help you.  Book your call here

4) Join our Business Freedom Program

The Business Freedom Program is designed for business owners who feel stuck in the day to day running of their business and their business is not running as efficiently as they like. It helps you make your business much more profitable, much more efficient and much more enjoyable to work at.  We are putting a new group together next month so if you would like to build a strong and successful business email us here with ‘Business Freedom’ in the subject line.